Tracking Code: 2927-120 Job Description
CHSi
has more than 35 years’ experience applying best practices to help
employers to reduce health care costs, reduce lost time, assure 100%
Medical compliance through tailored services to various workforce
configurations–consolidated, dispersed, mobile, or virtual. Employing a
three-fold service delivery model, CHSi fulfills occupational health
services through worksite health programs, extensive national network of
health care providers, and Medical readiness teams domestically and
internationally.
SCOPE:
Under
direct supervision of the Director of International Operations and the
International Program Support Manager, the Program Support Lead provides
program/operational support to the MSSI contract. The Program Support
Lead will work with all members of the International Program team and
other internal CHS departments as required to facilitate operations and
support the MSSI contract. While the primary support function of this
position will be to support the Finance Department in the billing and
analysis of MSSI invoices; other duties may include the support of
recruitment, staffing, logistics and mobilization of deployed personnel
for the MSSI program.
QUALIFICATIONS:
A
high school diploma or equivalent is required. Recent experience in
support of International programs is preferred. Accounts Receivable,
Collections and Support experience is desirable. Candidate must be
detail oriented with superior follow-through and communication skills
and a strong ability to multi-task, organize priorities and deadlines.
Candidate must possess strong interpersonal skills and be
customer-oriented. Candidate must demonstrate strong verbal and written
communication skills. Candidate must be familiar with Microsoft Word
and Excel.
DUTIES AND RESPONSIBILITIES:
Reviews
all costs associated with each clients’ billing processes. Prepares
bills or invoices, recording amounts due for items purchased or services
rendered. Verifies accuracy of billing data and revises any errors
(comparing billing data to actual contract). Reviews billing details
gathered by accounting software to compute fees and charges due.
Maintains billing records and supporting documentation. Distributes
bills or invoices to clients either by printing and mailing or uploading
to a shared site. Resolves discrepancies in billing records and recoups
from future bills as directed. Creates billing documents, credit
memorandums, and other related communication as necessary. Creates and
distributes regular reports to Program Managers (reviewing time,
expenses), upper management and external clients; provides reports to
Business Development on (PSRs, Annual Sales, etc) in support of ongoing
sales efforts. Assists recipients with understanding and analyzing the
reports. Ensures all billing deadlines are met. Monitors and manage the
unbilled receivables balances on each contract. Monitors and follow up
on past due invoices. The ability to master the use of financial aspects
of accounting software. May require partnering with Contracts and
client-facing departments to ensure most current and thorough data are
utilized prior to billing. Experience with utilization of advanced
features of Microsoft Excel to create and reconcile bills; pulling
varying sets of data is desirable. Reviews and approves expense reports
based on contract requirements; provides training on the proper
completion of timesheets and expense reports, ensuring proper billing
for same to clients. Maintains Accounts Receivable record-keeping;
coding payments to appropriate General Ledger accounts. Assists Accounts
Payable in coding invoices received from clients to ensure proper
tracking of expenses. Assists in the management and tracking of petty
cash expenses. Responsible for the training of MSSI personnel in the use
of Deltek for timesheet collection, expense authorizations and expense
reports Other duties as requested and assigned.
OTHER DUTIES:
Performs
duties in a safe manner. Follows the corporate safety policy.
Participates and supports safety meetings, training and goals. Ensures
safe operating conditions within area of responsibility. Encourages
co-workers to work safely. Identifies “close calls” and/or safety
concerns to supervisory personnel. Maintains a clean and orderly work
area. Support of recruitment, staffing, logistics and mobilization of
deployed personnel for the MSSI program.
PHYSICAL REQUIREMENTS:
Work
is normally performed in a typical interior/office work environment.
Work involves sitting and standing for prolonged periods of time. May
require bending, stooping and lifting up to 15 lbs. Good eye/hand
coordination required. Constant use of sight, speech, hearing, frequent
keying and use of computer and common office equipment required
Send resumes to intlops@chsmedical.com
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