. Military-Civilian: Hot Jobs, Events, and Helpful Information for Veterans Seeking Civilian Careers: Executive Assistant for Aberdeen, MD

Saturday, November 22, 2014

Executive Assistant for Aberdeen, MD


Job # : 14-00101
Job Title : Executive Assistant
Job Location : 209 Research Boulevard Northgate Building A, Suite 115, Aberdeen, MD 21001
Travel Required : No
Overtime Required : No

Job Description :
Data Systems Analysts, Inc. has an opening for an Executive Officer (XO) at the Aberdeen Proving Grounds in Aberdeen MD.   This position is on site, working from home or part-time is not available.
The XO will provide administrative and program support services to the MilTech Director, Deputy Director, Division Chiefs and Contract PM in order to:
•Maintain a synchronized office calendar for Director, Deputy Director and Division Chiefs.
•Maintain administrative support to ensure 100% compliance with the PEO C3T Roll Call system, a daily process by which employees log into a database to record their place of duty for emergency notification purposes.
•Provide automated coordination of leave, telework, and government-requested travel for all contract employees. Provide reports of contractor billable labor during the ten major federal holidays two days prior and five days after the holiday.
•Provide photocopying, reproduction and printing support as needed, as well as other office automation as needed.
•Provide meeting coordination and support. Clean and prepare meeting space if necessary. Ensure visual support is operational when required by Coordinating with Information Management Officers (IMOs). Coordinate all aspects of visits, such Visitor Access Request requirements and meeting agenda dissemination.
•Provide coordination of four quarterly MilTech All Hands meetings and two annual Consortium meetings on site at APG with all consortium customers in attendance.
•Coordinate, track and follow through-to-completion all office tasks, suspense, and other requests for information from PEO C3T HQ and other entities. Ensuring they are completed accurately and on time. This includes Weekly Activity Reports, Tier 1 and Chief of Staff meeting Hex Charts, and other requirements. Employ automated workflows other than email and other knowledge management practices to the maximum extent possible.
•Maintain the document repository of all agreements, service level agreements, memorandums of understanding and other official records in accordance with MilTech’s automated records management policy. This includes staffing of these documents, as needed, through PEO C3T’s required staffing process.
•Assist all government personnel with travel arrangements as needed using Defense Travel System.
•Coordinate all meet and greet sessions with potential new candidates.
•Update candidate interview questions and score sheets and store them on the MilTech SharePoint site.
•Coordinate and complete all in and out processing within 5 days.

Interested candidates please send resume to marie.meyers@dsainc.com
Employee owned, mission driven
www.dsainc.com

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